Call for STSM Grants
Carefully read all the information below before applying.
Carefully read all the information below before applying.
COST Action CA19105
STSMs are exchange visits aimed at supporting individual mobility, strengthening existing networks, and fostering collaboration between COST Action Participants.
STSMs should specifically contribute to the scientific objectives of the Action (detailed in the Memorandum of Understanding MoU), whilst at the same time allowing you to learn new techniques, gain access to specific data, instruments and/or methods not available in your own institutions/organisations. You can visit an institution or laboratory located in a different country than the country of your affiliation.
Applicants from universities maintained by public interest trusts established under Hungarian Act IX of 2021 and concerned by the Council Implementation Decision 2022/2056 are allowed to participate in COST activities without receiving financial support from the COST Association (either grants or reimbursements). Individuals from the flagged institutions can apply to get funded via the Guarantee Fund established by the Hungarian government. For more information please see the Communication on issuing commitment letters for model-changing higher education institutions to participate in Horizon Europe programme and in science & RDI funding programmes of the EU under direct and indirect management.
The STSM is a fixed grant and covers travelling, accommodation and subsistence expenses, implementation of the project, delivery of the report to the COST Action MD and overall effort. Remember: STSM does not cover the cost of your research materials.
You can apply for a maximum of 4000 €, with the average amount per grant being 2500 €. Please use the budget template to prepare and justify the requested amount.
Note that if your grant is awarded, it will be paid only after you complete your STSM. Therefore, you must have approval and prior financial support, e.g., from your home institution.
The pre-payment of up to 50% of the approved STSM grant can be requested under certain circumstances. The exact amount of the pre-payment depends on the available funds’ and must be approved by the Grant Holder. Please contact the STSM Coordinator or Grant Awarding Coordinator for further information.
Calls for STSM applications will be opened four times during this grant year, providing approximately four grants per call:
However, if you find a possibility for an STSM that must be carried out immediately, you can apply outside the dates of the regular calls. Please make sure you clearly explain the situation in the presented documents. The application will be evaluated within one week from its submission. Upon acceptance, positively evaluated applications will be supported within the available budget.
You must carefully read the funding rules detailed in Annex 2 of the Annotated rules for COST Actions
You must create an account at https://eservices.cost.eu. This will require providing the details of the bank account where the grant will be lodged if your STSM application is approved and the STSM is completed.
Create your application online at the https://eservices.cost.eu by clicking on the Grant Applications tab. Then, select Short-Term Scientific Mission grant from the “Apply for new grant” page and click “Continue”.
You must contact the Host institution where your research is planned to be conducted and obtain the written agreement (letter of support host institution template) you can perform the activities detailed in the STSM work plan on the agreed dates and that a Host supervisor will support you. This letter must be submitted on the e-COST platform by the applicant but also sent directly by the supervisor to Julia Kuligowski, your STSM Coordinator: firstname.lastname@example.org and Joanna Godzien, Grant Awarding Coordinator: email@example.com.
The following information is encoded in the online form:
After encoding the form by filling all the sections mentioned above, you also need to upload the completed application template, which shall be previously downloaded from the application page.
You need to upload additional supporting documentation, which is listed below.
DOWNLOAD from the e-COST platform the Grant application template.
The application form includes such information as:
You need to upload supporting documentation:
All submitted forms and documents should be downloaded and sent to Julia Kuligowski, your STSM Coordinator: firstname.lastname@example.org and Joanna Godzien, Grant Awarding Coordinator: email@example.com
The STSM Coordinator, together with members of the Committee, will evaluate applications according to the COST principles of Excellence, Inclusivity and Balance.
Results will be revealed within two weeks from the call closure, and each applicant will be informed about the evaluation outcome via email.
The Committee constitutes of:
The Committee will evaluate each application according to its:
Applications will be ranked according to the score obtained. In the case of equal scoring, geographic and/or gender balance will be considered.
The Grant Holder sends you a grant letter. To start your STSM you must first receive the grant letter.
Please note, that once your application was approved, any changes to your STSM duration, dates or the activities planned are not permitted. Otherwise, we cannot guarantee the successful refunding afterword. Therefore, if you have to make any changes, please contact us in advance, before the STSM starts.
Then you start your STSM: you go abroad, learn a lot at the Host institution, gain new experience, meet other researchers and establish long-lasting collaborations.
You must submit your scientific report within 30 days from the end of your STSM or 15 days after the end of the Grant Period (2023-10-31), whichever date came first.
One day and ten days after your STSM end, you receive a reminder to upload the report. This email will contain the link to the template report you must follow.
The report form includes such information as:
Apart from the report, you must submit a confirmation letter of successful STSM by the Host (letter of confirmation template).
STSM Coordinator and Action Chair approve your final report, and then the Grant Holder executes payment to you.
For detailed information, please see the relevant sections of the Annotated rules for COST Actions, which is replacing the former Vademecum or contact Julia Kuligowski, your STSM Coordinator: firstname.lastname@example.org